Committee’s recommendations are made separately for the Written and Oral Components. Every effort should be made to reach a unanimous recommendation for each component. Following each of the deliberations, each examiner must record a recommendation of pass or fail for each component on the official Report of FoS Oral Examination form. That is, following the deliberation of the Written Component, examiners will record their recommendation on the Examination Form. This form will be brought to the Oral exam. After the Oral exam, the examiners will record their recommendation for the Oral Component. Should the outcome of the final vote for a component include no more than one negative vote, the student will pass for that component. Three outcomes are possible for the FoS Examination (see below).
a) Passing both the Written and Oral components.
b) Failing the Written component only: If the written component receives a fail then student will be required to retake and pass the Written Component of the FoS examination before they can undertake the Oral Examination. The Supervisory Committee must provide specific instructions for a re-take of the FoS written examination, including new/revised questions to be addressed using the same set of readings, no sooner than 2 months of the student receiving the fail and no later than 6 months. The Supervisor will review the retake procedure with the student. It is the student’s responsibility to submit her/his written answers to all Examining Committee Members no later than 3 weeks after receiving the the revised written assignment . Another meeting will be scheduled within 1 week of the examining committee receiving the written answers to vote and discuss whether the written component will receive a pass or fail. The student only has one opportunity to retake the written component. If the student fails a second time, he/she will be asked to withdraw from the program. If the student passes, then the Oral Examination will take place within 2 weeks. Scheduling of the re-take written examination and the subsequent oral examination follows the same procedure as stated above for the first round.
c) Passing the Written examination but failing the Oral component only: The student will not complete the written component again. The written materials completed for the first oral examination will be used in the retake examination. The student only has one opportunity to retake the oral component. If the student fails the oral component a second time, he/she will be required to withdraw from the program. The oral examination must be scheduled no sooner than 2 months and no later than 6 months upon receiving a fail.
In the case of a student failing any or all components of the FoS examinination, the Chair (Supervisor for the Written, Neutral for the Oral) will write a brief memo detailing the procedures of the exam, and each examiner will write a brief memo to the Graduate Program Director explaining the reasons for his/her vote. This should be submitted within five working days from the examination date.
The Graduate Program must send a Notice of a Failed Candidacy Component to the student within ten working days from the examination date.
In instance of a potential of a conflict of interest such as when the GPD is a member of the examining committee, the Department Head or a designate will substitute for the GPD.